How to Protect Confidential Documents For Boards

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Boards are the main force of an organization, making critical decisions and having important discussions that affect all participants. This means that lots of sensitive information is shared within the board and has to be secured from unauthorized access.

Implementing security measures that are robust to prevent unauthorized viewing and printing of confidential documents is among the best ways for boards to guard their confidential information. A secure board portal can protect documents to limit them to being accessible to authorized users.

In addition, most board portals have features that allow you to limit users from printing or downloading a document and set time limits on how long they are accessible for. A lot of systems also offer tools that allow you to determine who has visited a document, including reports that show the number of times it was used and by who.

A confidentiality policy is an additional way to protect confidential documents. The policy should clearly state, that, unless required by law, or authorized by the Board, directors should not divulge confidential information to third parties including the sponsors of the constituency director. It should also define confidential information. It can be difficult to enforce a such policy, but it does provide clarity to all directors. It also makes it easier to defend the company against claims that it breached their duty of confidentiality.

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